( Click here to open and download document. )
(DRAFT: To be approved at next board meeting.)
Shannon Ridge Homeowners’ Association
Board of Directors Meeting
Monday, Oct 7th
7:00 pm
via FreeConferenceCall.com
- Dial-in number: (605) 313-5704
- Access code: 1932972#
- Online meeting ID: shannonridgehoa
Minutes
(Draft: To be approved at next board meeting)
Call to Order: 7:16 pm
Roll Call of Board Members:
Present: Andi Kelly, president; Tom Segura, vice-president; John Turner, treasurer; Glen Mabe, subdivision rep #1 (by proxy); Leonard Ruiz, subdivision rep #2; Mandee Henk, subdivision rep #5
Absent: Alena Berlanga, secretary; Ed Matheaus, subdivision rep #3; Rex Minard, subdivision rep #4; Terry LaBreck, subdivision rep #6
Establish Quorum: 6 in attendance, 4 absent, there being a majority a quorum was established.
Approve Agenda:
Suggested additional agenda items:
#6 – Update on HK Bella’s Ranch development
Motion made by Tom Segura to approve adding item #6 to the agenda, seconded by John Turner, unanimously approved. The new agenda was adopted.
Approve Minutes:
Board – July 13, 2024: No changes were suggested. Motion by Mandee Henk to approve board minutes, seconded by Leonard Ruiz, unanimously approved.
Announcements:
Membership meeting with elections – Saturday, October 26th
Wilson County Ag Extension Rooms 9 & 10
1103 4th Street ( same complex as the library ), Floresville
Reports
- President’s Report presented for information only and is posted on the website.
- Treasurer’s Report presented for information only and is posted on the website.
Beginning balance 1-1-24: $53,141.87
Ending balance 10-7-24: $47,116.67
Total of 99 members
Expenditures since 7-13-24:
$245 for legal questions relating to amending the deed restrictions
Unfinished Business
- None
New Business
- Elections in October
- Vice President – Debi Segovia
- Treasurer (3 yr term) – John Turner
- Parliamentarian – Larry Sanders
- Subdivision Representative #2 – Mandee Henk
- Subdivision Representative #4 – Terry Labreck
The ballot to be presented to HOA members October 26th will have a place for write in candidates should someone step up at the meeting and nominate him/herself or someone else for a position. Should only one candidate be named for a position, that position will be filled by acclamation.
Absentee ballots will be available on the website for those members who will not be in attendance but would like to cast their vote. The ballot receptacle (same one used for the deed restriction amendment procedure) will be placed by the mailbox as before at 117 Shannon Ridge. There will be envelopes available for people to sign their name as in the procedure for the deed restrictions amendment procedure. Or people can mail in their absentee ballot to the PO box.
A limited proxy will also be available on the website for those who are not able to attend the meeting. The limited proxy will have approve/disapprove options for the February 24 minutes, and the 2025 proposed budget. The limited proxies will also count toward the membership quorum.
- 2025 Budget to be approved at October Membership meeting
According to the Standing Rules voted by the membership last February, Section 1. 5 – Audit states: An audit of SRHOA records will be done by an independent CPA firm every three years to coincide with the election of the treasurer position.
The board discussed the timing of the audit. We still need to perform an audit from the 2023 year. Since the new term of the treasurer will begin January 1, 2025, it was decided an audit review by a CPA will be done in 2027 to coincide with the treasurer’s term. An amount to cover the cost of a CPA will be added to the 2027 proposed budget.
- Corporation Transparency Act
Andi Kelly attended a free zoom seminar hosted by attorney Tom Newton. The Corporate Transparency Act (“CTA”) is a law passed in 2021 as part of the omnibus National Defense Authorization Act. The purpose of the law is to make it harder for bad actors to hide or benefit from their ill-gotten gains through shell companies or other opaque ownership structures. It is meant to target money launderers, drug traffickers, terrorists, tax evaders and fraudulent activity. However, the net used to catch them is enormous.
The CTA is being implemented by a rule adopted by the United States Treasury Department’s crime enforcement bureau, the Financial Crimes Enforcement Network (“FinCEN”). The CTA requires Reporting Companies and Beneficial Owners to submit a Beneficial Ownership Information Report to FinCEN. Compliance with the requirements of the CTA is through both civil penalties and criminal prosecution. Efforts are underway to invalidate the CTA.
Community Associations Institute (“CAI”), a national property owners’ association industry organization, filed a lawsuit in federal district court in Virginia on September 10, 2024, asking for property owners’ associations to be exempt from the reporting requirements of the CTA, arguing that the CTA is unconstitutional and that the rules created to implement it were adopted in violation of the procedure for approval of federal administrative regulations. CAI has filed application for a Preliminary Injunction, and the Court has ordered the Secretary of the Treasury to file a response brief on or before October 2, 2024. A hearing has not yet been scheduled. It is possible that the CTA requirements might be stayed for property owners’ associations before the reporting deadline of January 1, 2025, for most associations.
“Beneficial Owners” are individuals who either (1) own or control at least twenty-five percent of a reporting company’s ownership interest, or (2) exercise substantial control over a Reporting Company. All members of the Board of Directors of a property owners’ association are considered to Beneficial Owners. Community Association Managers are exempt from the definition because they are agents, not decision-makers.
Beneficial Ownership Information must be submitted for each Beneficial Owners, consisting of:
- Full legal name
- Date of birth
- Complete current residence street address
- Identification number from passport, driver’s license or identification card
- Image of the identification document
In the alternative, individuals may obtain a FinCEN identifier from FinCEN and then provide their identifier number to the Reporting Company to be used for them in place of their Beneficial Ownership Information.
“The Financial Crimes Enforcement Network (FinCEN) is a bureau of the U.S. Treasury Department. Its mission is to safeguard the financial system from illicit use, combat money laundering and its related crimes including terrorism, and promote national security through the strategic use of financial authorities and the collection, analysis, and dissemination of financial intelligence.” – FinCEN Beneficial Ownership Reporting Outreach and Education Toolkit
Access to Beneficial Ownership Information is restricted to (1) law enforcement for authorized activities related to national security, intelligence and law enforcement, and (2) financial institutions (which will not have access until 2025). Importantly, no court permission is required for federal agency access. FinCEN reviews and makes the decisions on their requests.
Mr. Newton advised those on the zoom meeting not to take action yet as this issue may change and HOA’s may be exempt from filing reports. He will let us know by December 15th if we need to file these reports by the end of the year.
- Halloween Event
Halloween is on Thursday (Oct 31st). Our budget provides $100 for candy.
- Time: 6:30 pm – 8:30 pm
Trunk or Treat potential gathering areas:
- Lucky Ln & Shamrock Dr
- Blarney Rd & Tipperary Ln
- Leprechaun Ln & Killarney Rd
- Killarney Rd & O’Malley Ln
- Shannon Ridge Dr & Emerald Dr
In the past our community has had a hay ride going to several areas where the kids can trick or treat. We will ascertain if this is feasible and if anyone will volunteer to operate the hay ride. A notice will be forthcoming to our neighborhood regarding a Halloween event.
- Purchase of ShannonRidge.org domain name
The original .org website domain name will expire December 31, 2024. The amount to purchase the domain is approximately $11.48. Our current .info website domain name will expire December 17, 2025.
It was recommended that we purchase the .org domain for one year. When the .info is up for renewal as well as the .org in December of next year, we can renew both and possibly renew for a few years.
Motion by John Turner to purchase .org for one year, seconded by Tom Segura, unanimously approved.
- Update on HK Bella’s Ranch development
There was a zoom hearing on Tuesday, Oct 1st. TECQ gave testimony to SOAH (State Office of Administrative Hearing) regarding HK’s wastewater permit.
Mr. Freasier informed the HK’s lawyers have managed to put off any decision and delay the proceedings for an open-ended timeline. It appears their tactics are to delay, delay, delay and ware James down with legal expenses and at $3,000 an hour for lawyers and court costs. So, at $60,000 for the last two days and $340,000 cost so far, he doesn’t know how he can continue the fight. He says: Sorry but it looks like Freasier LLC is in a no-win situation and he’s not optimistic about the outcome.
The board decided to pursue writing the TX legislature which will begin in 2025, and urge to make changes to TX State Code on building restrictions to lots to coincide with existing neighboring communities.
A template letter to send to our state legislative representatives will be sent to our property owners for them to forward to voice their concerns as well.
TEXAS STATE CODE:
LOCAL GOVERNMENT CODE CHAPTER 232. COUNTY REGULATION OF SUBDIVISIONS (texas.gov)
SUBCHAPTER E. INFRASTRUCTURE PLANNING PROVISIONS IN CERTAIN URBAN COUNTIES
Sec. 232.101. RULES. (a) By an order adopted and entered in the minutes of the commissioners court and after a notice is published in a newspaper of general circulation in the county, the commissioners court may adopt rules governing plats and subdivisions of land within the unincorporated area of the county to promote the health, safety, morals, or general welfare of the county and the safe, orderly, and healthful development of the unincorporated area of the county.
(b) Unless otherwise authorized by state law, a commissioners court shall not regulate under this section:
(1) the use of any building or property for business, industrial, residential, or other purposes;
(2) the bulk, height, or number of buildings constructed on a particular tract of land;
(3) the size of a building that can be constructed on a particular tract of land, including without limitation and restriction on the ratio of building floor space to the land square footage;
(4) the number of residential units that can be built per acre of land;
(5) a plat or subdivision in an adjoining county; or
(6) road access to a plat or subdivision in an adjoining county.
(c) The authority granted under Subsection (a) is subject to the exemptions to plat requirements provided for in Section 232.0015.
Next board meeting: (TBD), Wilson County Ag Extension Rooms 9 & 10
1103 4th Street, Floresville
- Prior to January 1st to include new officers to preview board goals & objectives, and review officer position responsibilities.
Adjourn: Motion by Mandee Henk to adjourn the meeting, seconded by Leonard Ruiz. Meeting was adjourned at 7:40 pm.
Respectfully submitted,
Andi Kelly
(taking notes for Alena Berlanga, Secretary)
( Click here to open and download document. )
Shannon Ridge Homeowners’ Association
Board of Directors Meeting
Saturday, July 13th
10:00 am
Wilson County Ag Extension Room 10
1103 4th Street ( same complex as the library )
Floresville
Minutes
(Approved 10-7-24)
Call to Order: 10:11 am
Roll Call of Board Members:
Present: Andi Kelly, president; Tom Segura, vice-president; Glen Mabe, subdivision rep #1; Leonard Ruiz, subdivision rep #2; Ed Matheaus, subdivision rep #3; Rex Minard, subdivision rep #4; Terry LaBreck, subdivision rep #6
Absent: Alena Berlanga, secretary (family emergency); John Turner, treasurer (knee surgery); Conrad Krueger, parliamentarian; Mandee Henk, subdivision rep #5
Establish Quorum: 7 in attendance, 4 absent, there being a majority a quorum was established.
Approve Agenda:
Suggested additional agenda items:
#5 – Parliamentarian resignation due to health issues
#6 – Discussion on what constitutes a violation (Glen Mabe)
#7 – October 5 Garage Sale
Motion made by Glen Mabe to approve additional items to the agenda, seconded by Rex Minard, unanimously approved. The new agenda was adopted.
Approve Minutes:
Board – April 13, 2024: No changes were suggested. Motion by Ed Matheaus to approve board minutes, seconded by Tom Segura, unanimously approved.
Announcements:
Membership meeting with elections – Saturday, October 26th
Wilson County Ag Extension Rooms 9 & 10
1103 4th Street ( same complex as the library ), Floresville
Reports
- President’s Report presented for information only and is posted on the website.
- Treasurer’s Report presented for information only and is posted on the website.
Beginning balance 1-1-24: $53,141.87
Ending balance 7-13-24: $47,311.67
Total of 98 members
Amendment Procedure supplies and postage: $354.05
Total Legal expenses for violation #1: $21,123.46
Total Legal expenses for violation #2: $2,603.14
Unfinished Business
- None
New Business
- Amendment Procedure update
After the deadline we ended up with 284 ballots, 4 of which cannot be counted due to no identifying name, signature or address on the return envelope. After the initial USPS mailing, a couple weeks after was a hand-delivery method to non-responders. A third attempt went to those who did not yet respond where they received an email if listed in our database with follow-up phone calls. Persistence pays off.
All return envelopes remain unopened with the inner secret ballot still sealed. There is a committee (non-board people) who will open the envelopes and separate the small ballot envelope from the signed return envelope. They will check off from a list those people who have returned their ballot for an official record as to who voted. Then the actual ballots will be mixed up in a box — so as not to identify who voted yes or no — opened and counted. This way everyone’s vote is secret as dictated by Texas Property Code 211.004. Should we reach 67% approval of the Procedure of all property owners, only then we can move forward with changing the deed restrictions.
Once the Amendment Procedure is filed with the Wilson County Clerk, this will allow us to make changes to our deed restrictions. Each proposed change (section) will be put to a vote to either approve or disapprove. By presenting each change in this manner, some sections may be approved while other sections might not.
- HK Bella’s Ranch update
In a recent communication with Mr. Freasier, he states his hearing with TCEQ was postponed since TCEQ wants to schedule a site visit to determine if the HK application was correct – which he is strongly disputing. His attorney believes this will delay any approval of an application for more than a year. We will wait to see.
TCEQ informed Mr. Freasier that the Standards Implementation Team cannot conclusively determine at this time that a surface water connection between Sandpit Creek and the San Antonio River exists as described by the applicant (HK).
Because the Commission gave specific instructions requiring a determination on whether Sandpit Creek flows into the San Antonio River or terminates on Mr. Freasier’s property, the Standards Implementation Team reexamined the discharge route proposed in the application. Upon closer examination of all information currently available, including Google Earth images and USGS topographic maps, the Standards Implementation Team can no longer attest to the accuracy of the description of the proposed discharge route in HK’s application.
Based on this development, the Standards Implementation Team believes a site visit is necessary to determine whether a surface water connection between Sandpit Creek and the San Antonio River exists.
We will keep you posted as we find out more information from Mr. Freasier.
- Elections in October
- Vice President
- Treasurer (3 yr term)
- Parliamentarian
- Subdivision Representative #2
- Subdivision Representative #4
Tom Segura indicated he will not run again for Vice President.
John Turner indicated he will run for treasurer.
A search for an interim parliamentarian will commence due to the resignation of Conrad Krueger. The position will remain open until such time the board appoints a replacement or the position is voted upon in October.
Leonard Ruiz indicated he will not run again for Subdivision Representative.
Rex Minard indicated he will not run again for Subdivision Representative.
Since Subdivision Representative positions #5 and #6 have been eliminated, Terry Labreck who currently holds #6 position will run for either #2 or #4 position.
The board will poll the membership to ascertain the interest of anyone who would like to run for board positions.
- 2025 Budget to be approved at October Membership meeting
A Budget Committee will be formed to present a budget to the board for approval at its next board meeting October 12th. Once approved by the board, it will be presented to the membership for approval.
The budget should be approved at the October meeting for the next calendar year beginning in January, versus spending funds for 2 or 3 months before a budget an be approved in February or March.
- Parliamentarian resignation
Conrad Krueger sent a message to Andi Kelly stating due to continued health issues, the board would best benefit by finding someone to fill his position. The board will search for an appointee and if unsuccessful, will wait until the elections in October.
- Discussion on what constitutes a violation (Glen)
Glen Mabe discussed a homeowner issue, where a violation this board has resolved the beginning of the year. A neighboring homeowner told Glen the defendant is not complying with the lawsuit. Glen took pictures of the property and, while both plaintiff and defendant’s attorneys mediated the lawsuit out of court and both attorneys stated the defendant is currently not in violation, there remains, on occasion, trucks and some equipment on the defendant’s property.
The neighbor complaining told Glen he cannot see the equipment and materials from his house, only when he drives by.
The defendant explained to Glen he parks trailers on his property, sometimes they have stuff on them. He allows his employees to park there and carpool to a job site due to many times a job site will not allow cars/trucks unless they are commercial and belong on the job site.
Glen also pointed out, by driving around, he saw one residence with multiple vehicles; equipment parked (tractor); company vehicles; company trucks; company vehicles and trailers; a pickup, a car, a tractor, the car and truck have been there for 19 years that Glen is aware of; multiple trailers parked on a couple properties; piles of dirt/mulch.
Our deed restrictions are vague. We must treat all properties the same. We cannot single out one homeowner for alleged violations when others are doing the same thing.
It comes down to trying to revise our deed restrictions. Tom Segura suggested any changes to the deed restrictions should go before the attorney. The deeds need to define what is considered “long term” as far as storing materials. What really qualifies as a detriment to our community?
Board members are tasked with reading through the current deed restrictions to make certain any future changes are not ambiguous and open to interpretation.
- October 5 Garage Sale
We will hold our annual Fall garage sale on Saturday, October 5th. A newspaper ad will be placed and Eagle Creek will be asked again if they want to split the cost should they decide to have a garage sale the same day.
Volunteers are needed to set out signs the morning of the garage sale. Will ask for volunteers as the garage sale gets closer.
Next board meeting: Saturday, October 12, 2024, Wilson County Ag Extension Rooms 9 & 10
1103 4th Street, Floresville
Adjourn: Motion by Tom Segura to adjourn the meeting, seconded by Terry Labreck. Meeting was adjourned at 11:14 am.
Respectfully submitted,
Andi Kelly
(taking notes for Alena Berlanga, Secretary)
( Click here to open and download document. )
Shannon Ridge Homeowners’ Association
Board Meeting
April 13, 2024, 10:00 AM
Ag Extension Room #10
1103 4th Street, Floresville, TX 78114
(Approved 7-13-24)
Call to Order: 10:11 am
Roll Call of Board Members:
Present: Andi Kelly, president; Tom Segura, vice-president; Alena Berlanga, secretary; John Turner, treasurer; Glen Mabe, subdivision rep #1; Leonard Ruiz, subdivision rep #2; Rex Minard, subdivision rep #4
Ed Matheaus, area rep #3; Mandee Henk, area rep #5; Terry LaBreck, area rep #6
Absent: Conrad Krueger, parliamentarian; Ed Matheaus, subdivision rep #3; Mandee Henk, subdivision rep #5; Terry Labreck, subdivision rep #6
Establish Quorum: 7 in attendance, 4 absent, there being a majority a quorum was established.
Approve Agenda:
Motion made by Glen Mabe to approve agenda, seconded by Tom Segura, unanimously approved.
To give preference to New Business Agenda item #1, and while the homeowners to the property subject to the complaint are in attendance, the board voted to move New Business Agenda item #1 for discussion/action prior to approving minutes.
Motion by Glen Mabe to move New Business Agenda Item #1 before minutes approval. Seconded by John Turner. Unanimously approved.
- Violation #3: A complaint was filed by a homeowner stating it is difficult to sell the home due to the neighbor’s piles of items/junk outside the house in plain view of the property for sale. Homeowners to the accusation were present to plead their case. A dumpster has been ordered and cleanup will commence once the dumpster is delivered.
The board decided to not pursue further action pending the cleanup of the residence.
Approve Minutes:
Board – February 10, 2024: Motion by Leonard Ruiz to approve board minutes, seconded by Rex Minard, unanimously approved.
Membership – February 24, 2024: Motion by Glen Mabe to approve board minutes, seconded by Alena Berlanga, unanimously approved.
Announcements:
Membership meeting – Saturday, April 27th , Wilson County Ag Extension Rooms 9 & 10, 1103 4th Street, Floresville.
Reports
- President’s Report presented for information only and will be posted on the website.
- Treasurer’s Report.
Beginning balance 1-1-24: $53,091.87
Ending balance 4-13-24: $47,768.16
Legal expenses for violation #1: $21,123.46
Legal expenses for violation #2: $2,603.14
Unfinished Business
- Missing board members sign conflict of interest statement
New Business
2. HK Bella’s Ranch (Richter Ranch Subdivision) update:
Once again we made the front page of the newspaper. Just to recap the Commissioner’s Court meeting on March 25, prior to the Open Forum, Shannon Ridge got a BIG WIN by the commissioners forbidding the use of adjacent existing neighborhoods for ingress/egress routes and stating any NEW subdivisions with 100 or more homes must have TWO ingress/egress routes WITHIN their own subdivision.
Everything has been quiet to date, however the Permitting & Development Dept has their monthly meeting on Tuesday, May 7. Haven’t heard yet if HK Development will be presenting a re-drawn plat. Check the Permits & Development Facebook page for any updates.
3. Proposed Bulletin Board on Website: Patrick Hutzler emailed: Would the HOA be willing to create a bulletin board on our website that posts information regarding local businesses. I hired a tree cutting company, and they did outstanding work. Brock (Steele Roots Tree Service, LLC) has given me a couple of business cards which I can photograph and send to you.
Discussion: This is NOT to be used for homeowners to advertise their own business. It is a place where homeowners can go to see recommendations from other homeowners about a particular business they have personally used (e.g. landscaping, plumbing, electrician, etc.) If one wants to give kudos and place a recommendation on this section of the website send us an email.
Motion by John Turner to approve such a bulletin board on the website, seconded by Glen Mabe, unanimously approved.
4. New Shannon Ridge sign proposal:
Andi talked with Lou Menendez. He still needs a quote from the mason, but he gave an estimate of a total cost between $28,000-$30,000 for everything.
Sign: $10,143 (which includes $2,200 for engineered plans – we don’t want the sign to fall down)
Installation: $2,500 – $3,000
Roofing for the tower: $750
Masonry: $15,000 to include cinderblocks, bricks, mortar, etc.
Discussion:
ALL Shannon Ridge property owners should partake in the expenses, not just the HOA since the sign is for the neighborhood.
Possibly sell bricks with people’s name as a donor toward the new sign.
We can slip in the proposal/costs when we mail out the deed restrictions info.
5. Spring garage sale April 6 – update/recap:
WC newspaper ad was $16.20 (to be submitted). Plan was to split the ad cost between Abrego Lake, Eagle Creek Ranch, and us. Tried to reach out to Abrego’s property manager, left messages, emails re: placing the ad. Finally contacted Prop Mgr and she said they don’t do that as relating to placing an ad. She thought Abrego pres got in touch with me – no. Amazing for $325/mo HO fees and they can’t afford $5 for an ad. Eagle Creek will send a check for 1/2 = $8.10. This was a first for Eagle Creek and they said it went over well. They probably will do it again in the Fall – I gave her the Oct 5th date.
6. Cinco de Mayo event:
The board discussed holding the event at the pavilion at Helton Park.
Motion by Alena Berlanga to hold the event at Helton Park on Sunday May 5th, seconded by Glen Mabe, unanimously approved.
7. HB 614 – “Fines and Enforcement Policy”:
Attorney Lou Rosenberg mentioned on a few occasions that we should put forth some sort of resolution as to our stand re: the new TX law. Andi Kelly created the resolution and asked Mr. Rosenberg – without an invoice attached – to take a peek and give his opinion. He will get back to me re: thoughts/changes.
8. Deed Restrictions Revision – when to move forward:
Last Membership meeting all members, except 2 opposed, voted in favor of revisions with a couple changes.
Discussion:
Title 11: Restrictive Covenants: a property owners’ assn by a 2/3 vote of the assn’s governing body may submit a procedure for amending restrictions.
Vague: Governing body as a whole? = 101 members
Governing body at the meeting voting on the issue? = 27
The board concurred the governing body is the voice represented at the membership meeting.
Next board meeting: Saturday, July 13, 2024, Wilson County Ag Extension Rooms 9 & 10
1103 4th Street, Floresville
Adjourn: Motion by Tom Segura to adjourn the meeting, seconded by Rex Minard. Meeting was adjourned at 11:39 am.
Respectfully submitted,
Alena Berlanga, Secretary
( Click here to open and download document. )
Shannon Ridge Homeowners’ Association
Board Meeting
February 10, 2024, 10:00 AM
Conference Room at the Library
1103 4th Street, Floresville, TX 78114
(Approved 4-13-24)
Call to Order: 9:10 am
Roll Call of Board Members:
Present: Andi Kelly, president; Tom Segura, vice-president; Alena Berlanga, secretary;
Debi Segovia (on behalf of Conrad Krueger), parliamentarian; Leonard Ruiz, area rep #2;
Ed Matheaus, area rep #3; Mandee Henk, area rep #5; Terry LaBreck, area rep #6
Absent: John Turner, treasurer; Glen Mabe, area rep #1; Rex Minard, area rep #4
Establish Quorum: 8 in attendance, 3 absent, there being a majority a quorum was established.
Approve Agenda:
Motion made by Alena Berlanga to approve agenda, seconded by Tom Segura, unanimously approved.
Approve Minutes:
Board – October 16, 2023:
Board – October 21, 2023:
Membership – October 21, 2023:
Motion made to approve all minutes by Leonard Ruiz, seconded by Terry LaBreck, unanimously approved.
Announcements:
- Thank you everyone for reading through the lengthy documents of the Certificate of Formation, Bylaws, Standing Rules and Procedures Manual!
- Membership Meeting February 24th, 1:00 pm, Wilson County Ag Extension Rooms 9 & 10
Reports
- President’s Report presented for information only and will be posted on the website.
- Treasurer’s Report – discussed balance and status of legal expenses for pending suits.
Legal expenses for 2023-2024 total $19,983.79 and neither case is finalized. There will be more legal expenses.
2024 beginning balance: $53,091.87
ending balance: $49,667.87
Unfinished Business
- Voting eligibility: The 2023 board recommended that the bylaws should be revised to specify a record date for future elections.
Motion made by Ed Matheaus to negate recommendation, seconded by Tom Segura, unanimously approved.
- Violation #1
Attorney Rosenberg revised settlement agreement to add ATV and relief in the event of violation.
- Violation #2
Attorney Newton advised no change since January 9; made contact with defendant’s attorney for agreement to end suit
New Business
- Board members signed conflict of interest statement
- Welcome committee progress – none yet.
- Review Policies and Procedures Manual
Board members should re-read the section pertaining to their office and make changes as become necessary. This manual is a fluid document.
- Standing Rules –
Currently states board meetings will be held 2 days prior to membership meetings. There needs to be space between board and membership meetings to include anything new the board may come up with.
- General membership meeting is held 4th Saturday in April.
- Annual membership meeting is held 4th Saturday in October.
- Board meetings will be held 2nd Saturday in January, April, July, and October.
Motion made by Alena Berlanga to change board meeting dates as described above, seconded by Terry LaBreck, unanimously approved.
- Deed restrictions revisions/update
- Add definitions to clarify terms
- Remove term “household” from animals section; clearly list specific animals
- Remove term “public” from school
- Clarify “horses” or other members of genus equus family
- Add chickens, poultry, fowl
- Specific coop requirements
Motion made by Terry LaBreck to approve deed restriction revisions, seconded by Leonard Ruiz, unanimously approved.
- Updated information on HK Bella’s Ranch (Richter Ranch Subdivision), proposed subdivision and wastewater facility next to Shannon Ridge.
- ¼ acre lot plats not yet submitted.
- Access on Kerry with emergency code for first responders.
- Wastewater treatment will be recycled water for baseball/soccer field and park near facility.
- Proposed to be 60 feet “greenbelt” from the rear of the Shannon Ridge properties – Tipperary Lane in particular.
- Will require management team for facility; county will ultimately be responsible.
- Roads
- Wilson County budget session in September gave 33% of funding to paved roads to precinct #2 (ours). Precinct #2 has 296 miles to cover and working budget is $600,000 for all roads in our precinct.
- County does not have a capital improvement plan in place nor is it being discussed.
- Costs approximately $1 million per mile to pave roads per Precinct 2 Commissioner Russell King.
- Discuss downsizing from 6 to 4 area/subdivision reps
Allow two seats to expire; board agreed to four reps rather than six. Proposed bylaws state a minimum of 4 and not more than 6 reps.
- Annual Yard Sale
- Suggest adding Spring yard sale
- Keep October yard sale
- Team with Bentwood and Abrego Lake for dates
Next board meeting: If Standing Rules are voted in, next board meeting will be held Saturday, April 13th.
Adjourn: Motion by Ed Matheaus to adjourn the meeting, seconded by Mandee Henk. Meeting adjourned at 10:31 am
Respectfully submitted,
Alena Berlanga
Secretary
( Click here to open and download document. )
(DRAFT – to be approved at next membership meeting)
Shannon Ridge Homeowners’ Association
Membership Meeting
February 24, 2024, 1:00 PM
Wilson County Ag Extension Meeting Room 10
1103 4th Street, Floresville, TX 78114
Call to Order: 1:13 pm
Roll Call of Board Members:
Present: Andi Kelly, president; Debi Segovia (on behalf of Conrad Krueger), parliamentarian; Glen Mabe, area rep #1; Leonard Ruiz, area rep #2; Terry LaBreck, area rep #6
Absent: Tom Segura, vice-president; Alena Berlanga, secretary; John Turner, treasurer; Ed Matheaus, area rep #3; Rex Minard, area rep #4; Mandee Henk, area rep #5;
Several board members had medical issues while some are recovering from recent surgeries.
Establish Quorum: With the addition of new members signing up at the meeting there are 89 total members.
It takes 20% for a quorum = 18.
Total attendees = 27 properties represented
A quorum was established.
Note: the room was filled with owners and their spouses; over 50 people were in attendance.
Approve Agenda:
Andi Kelly added Item #6 to New Business: Discussion about a St. Patrick’s Day event.
Motion by Charlie Chrzanowski to add item #6 to the agenda, seconded by Kim Bradley, unanimously approved.
Approve Minutes:
Membership – October 21, 2023:
Motion made to approve minutes by Nate Segovia, seconded by Patrick Hutzler, unanimously approved.
Announcements:
The board has approved Debi Segovia to fill in as parliamentarian while Conrad Krueger recuperates from surgery.
Reports
- President’s Report – items in the report were verbally highlighted. A full copy of the report will be published on the website.
- Treasurer’s Report – discussed balance and status of legal expenses for pending suits.
Legal expenses for 2023-2024 total $23,093.79 one case has been finalized awaiting the judge’s signature while the other case is still pending. There will be more legal expenses with these two cases.
2024 beginning balance: $53,141.87
ending balance: $47,241.25
Dues income for 2024: $ 3,986.00
Less convenience fees: – $ 28.08
$ 3,957.92
With the addition of PayPal payments, the association charges $3.00 for a “convenience fee”.
A member questioned how a homeowners’ association can have upwards of $70,000.00 in the bank with members paying only $50.00 per year. It was explained that basically for years homeowners paid dues with very little going toward expenses. Main expenses in the past were for electricity for the light at our entrance which averaged $140/year and $10-$12/year for a garage sale ad for the Fall event.
It was noted this past year the association had quite large legal bills. Once the judge signs off on one legal case we will get a final bill to one violation issue. We hope the second violation case will be resolved and come to a close soon and the association can begin saving some money again.
Unfinished Business
None
New Business
- Voting took place on governing documents
- Restated Certificate of Formation (formerly Articles of Incorp)
- Bylaws
- Standing Rules
- 2024 Budget
- Membership Minutes – 10-21-23
- Deed restrictions revisions/update
The board is polling members to see if a change in our deed restrictions is warranted. Glen Mabe spoke about our antiquated deed restrictions which began in 1997. At the time the developer put deed restrictions in place, but since our growth and changing times our current deeds have become vague and riddled with ambiguities.
Highlighted changes:
Definition of noise.
Vehicles: maintenance vs repairs; use of ATVs/off-road vehicles
Chickens/poultry/fowl: wording taken from the TX legislature when it addressed restrictions put in place, with a few more restrictive provisions for our intended use. One member brought up the fact that our revision stated the coop must “be kept clean from feces” which is not reasonable given the nature of chickens. This was amended to state “accumulated feces” so as not to create a health hazard.
By a show of hands, most were in favor of proceeding with the next step in amending our deed restrictions, with two opposing. The board will formulate changes to be mailed to all property owners with a ballot for voting to approve or disapprove.
- HK Bella’s Ranch (Richter Ranch Subdivision) update
Andi Kelly gave an update with her and Debi Segovia’s meeting on February 5th with Commissioner King, and Andi attending the February 15th meeting with the Wilson County Permit and Development department.
February 5th meeting: The developer (HK Real Estate Development) had not yet submitted a plat for plans. Mr. King did discuss parts of a meeting with the developer where the developer stated they would like a baseball field/park situated up front in close proximity to the wastewater treatment facility. Mr. King also indicated that the Kerry Lane access point to this proposed subdivision will have a locked gate with electronic access only to fire, police and such emergency vehicles. He also mentioned it would be an emergency exit for residents of Shannon Ridge being we currently have only one egress point. The developer also told Mr. King that there would be a 60 foot easement/greenbelt to run along Tipperary & Kerry Lanes, so no properties or buildings would be directly adjacent to those Shannon Ridge homes.
Questions were brought before Mr. King, such as, once the developer turns over the subdivision to its homeowners, who will be responsible for maintenance of the wastewater treatment facility. It would most likely fall on Wilson County to maintain and test the facility and the county would face the expense which could be costly when done proficiently. Mr. King did say the developer wants 1/4 acre lots, and a variance to adjust property setbacks was already approved previously from 15 feet to 5 feet. It is understood this adjustment was made so the developer can include sidewalks.
Mr. King also stated to his knowledge TCEQ has not officially approved the wastewater treatment facility.
February 15th meeting: Brady Baggs, Exec VP for HK Realty, was in attendance. Baggs starts off by saying there is little to no low-cost housing here in Floresville. Where will local workers live where they don’t have to drive a distance to go to work? He mentioned if his daughter were to move to Floresville, she could not afford to purchase a home on a half-acre lot as they go for $350K-$400K on up. So, there is definitely a need for housing around the $250K-$275K range. There is a subdivision selling homes in the $350K-$400K range and they sell 1 home/month. Vs other developments in the $250K range sell around 5 homes/month. Then Baggs spewed monetary gain to the county through property taxes for this amount of homes. King asked where will all the kids go to school? One homeowner said this will impact not only schools, but our small hospital, emergency clinics, emergency services, etc. by having potentially thousands of more residents just in one subdivision alone! And this is not the only subdivision being built in Wilson County.
Baggs was asked what size lots are being considered. Answer: 40’ x 120’. Committee member stated that is 0.11 of an acre! Baggs said there is nothing illegal with their plan development and state code 232.101(b), the Commissioners Court cannot regulate the number of houses on one acre. He also referred to Article II-M(2) [Order Adopting Rules of Wilson County, Texas] where it states there is no minimum lot size. Baggs admitted he wouldn’t want to live next to neighborhood like that. Commissioner Pierdolla said this kind of neighborhood would definitely not fit in the “country” atmosphere that we currently have. King said he has to look out for his people’s interests as well as Wilson County’s. Baggs said the developer is pretty hard set and not willing to bend due to their legal rights. He did say, due to the information gained through the townhall we had in December, that the access going through Shannon Ridge prompted the developer to say they will put in an emergency gate at the end of Kerry Lane to stem the flow of traffic.
Discussion: Water treatment facility: Baggs said that there would be no additional impact as to flooding on Mr. Freasier’s property as their plan is to recycle the treated water. Baggs said the bulk of the treated water will be used to supply water to their proposed soccer field and common areas.
Discussion: Roads: County docs Article VII-A(2) states a 30’ minimum of asphalt with 8” curb & gutter on each side. Fire chief (in attendance) and committee were concerned with the tiny sized lots there will be nowhere to park vehicles, therefore most people will be parking on the streets. That is to include big trucks with extended mirrors, boats, etc. You’d be lucky to get an emergency vehicle through such a crammed street. And most residents would have 2-4 vehicles. Where will they park? Baggs brought up Article VII-B(8) states a minimum requirement is 24’, and therefore 30’ is more than the minimum. Since fire trucks hold 2500 gallons of water and there will be no hydrants available, this is a cause for concern as well especially going down a crammed street IF the fire truck can even get through. And if they upgrade trucks with bigger holding tanks they definitely won’t be able to get through. Committee Chairman Luz Serrato will research other communities of this nature to see how they handle the flow of traffic, then report back to the committee.
End of meeting King said there needs to be some sort of minimum lot size – but yet that is a state issue and legislation would have to be amended. He also said that there should be some sort of agreement between road sizes with parked cars and the ability to get emergency vehicles (fire trucks) down a jammed road.
There will be an Open Forum meeting with the Permit & Development Department on Monday, March 25th at 1:00 pm. This meeting will follow the Commissioner’s Court meeting and will be held at the County Courthouse. We encourage anyone to attend this meeting and voice your concerns and opinions!!
- Shannon Ridge Roads
Also, in our discussion with Mr. King on February 5th, we addressed the poor condition of the roads in Shannon Ridge. Mr. King explained that with the county budget meeting held last September, out of the 4 precincts, our precinct gets approximately 1/3 — $600,000 — of the road revenue. He also said our precinct has the most roads totaling 296 miles and some roads have no pavement. Therefore, guess who gets paved/fixed first!
Debi Segovia suggested the county develop a 10-year capital improvement plan (CIP), which would utilize debt issued in the form of general obligation, certificates of obligation, or tax anticipation notes to address the dire condition of many roads in the county. The county can also issue a bond to help fund our roads.
- Discuss downsizing from 6 to 4 area/subdivision reps
Andi Kelly discussed the difficulties in procuring members to fulfill the seats of our six area reps. The board approved downsizing to 4 area reps. This can be done in two different scenarios:
Scenario #1:
October 2023 election:
Reps #5 & #6 terms don’t expire until 2025. We phase those 2 positions out in 2025, and Mandee Henk (#5) & Terry LaBreck (#6) can opt to run for another position in 2025.
Scenario #2:
October 2024 up for election:
Rep #2
Rep #4
If we drop Reps #5 & #6, Mandee Henk & Terry LaBreck can run (again) for the #2 & #4 slot if desired.
Motion by Luisa Roijas to move forward with scenario #2, seconded by Kim Bradley, unanimously approved.
- Spring community garage sale
By a show of hands, members were in favor of holding a Spring community garage sale. We will target Saturday, April 6th and communicate with other neighborhoods (Abrego Lake, Eagle Creek, & Bentwood) to coordinate such events. Further details coming.
- Patrick’s Day event
Members were in favor of holding a St. Patrick’s Day event. March 17 falls on a Sunday. The option was Saturday, March 16th or Sunday. Michelle Papp suggested holding the event on the Sunday since people work on Saturday. Locations were suggested and Helton Park was chosen since it has a covered pavilion with tables and seating. Cost to reserve the venue is $150.00.
Motion by Michelle Papp to approve the $150.00 for the Helton Park venue for March 17th, seconded by Sara LaBreck, unanimously approved.
Ballot Results:
Patrick Kelly and Chip Bradley opened envelopes and counted ballots.
- Restated Certificate of Formation (formerly Articles of Incorp)
27 votes cast
18 votes needed to pass
27 votes for approval
0 votes for disapproval
- Bylaws
27 votes cast
18 votes needed to pass
26 votes for approval
1 vote for disapproval
- Standing Rules
27 votes cast
18 votes needed to pass
26 votes for approval
1 vote for disapproval
- 2024 Budget
27 votes cast
18 votes needed to pass
27 votes for approval
0 votes for disapproval
- Membership Minutes – 10-21-23
27 votes cast
14 votes needed to pass
27 votes for approval
0 votes for disapproval
Comments:
- Charlie Chrzanowski asked what the board is going to do regarding HR 614. HB 614, also known as “Fines and Enforcement Policy,” requires all Texas HOAs to establish enforcement policies detailing types of restrictions and the schedule of fines for each. This law specifically states:
“A property owners’ association board shall adopt an enforcement policy regarding the levying of fines by the property owners’ association. The policy must include:(1) general categories of restrictive covenants for which the association may assess fines;
(2) a schedule of fines for each category of violation; and
(3) information regarding hearings…”
Since our HOA is voluntary our board simply may opt to state there will be zero fine(s). This will be brought up at the next board meeting, April 13th.
- A member brought up the signage up front and the dire need for replacement. Patrick Hutzler stated when he went to remove the “Deed Restricted” sign to fix it, it was so rotten and brittle, it broke while removing it. In fact, the whole sign is aged and is past the point of repair.
Lou Menendez spoke up and presented an AutoCAD rendition of a proposed new sign with brick and concrete. He took it upon himself to create the new sign on paper, but before going further wanted to know if his new sign idea would be of interest to homeowners before pursuing pricing out materials and labor. After members saw his design on paper, there was overwhelming support to go ahead with pricing. A draft of the proposed design will be available on the website for all to view.
Next board meeting and membership meeting:
Board meeting April 13th (place TBD)
Membership meeting April 27th (place TBD)
Adjourn: Motion by Charlie Chrzanowski to adjourn the meeting, seconded by Lou Menendez, unanimously approved. Meeting adjourned at 2:17 pm
Respectfully submitted,
Alena Berlanga
Secretary
( Click here to open and download document. )
SRHOA Meeting of Members
October 21, 2023, 1:45 PM
Wilson County Ag Extension Meeting Room 10
1103 4th Street, Floresville, TX 78114
(Approved 2-24-24)
A quorum of members being present, the president called the meeting to order so voting could proceed for board positions whose term will commence on January 1, 2024.
Board Members present were:
President – Ken Costa
Treasurer – John Turner
Secretary – Antonio Garanzuay
Parliamentarian – Conrad Kruger
Area Rep 3 – Debra Higgins
Area Rep 4 – Rex Minard
Area Rep 5 – Patrick Hutzler
Area Rep 6 – Al Steele
FINANCIAL REPORT:
Treasurer reported current bank balance of $60,411.00. There were 22 new members that showed up to join the SRHOA and to vote on the board member positions that are up for election. The dollar amount from the 22 new members is not reflected in the current bank balance as it has not been deposited.
NEW BUSINESS:
For the SRHOA election on October 21, 2023, the board, in August, nominated by phone or email the following candidates for the positions indicated:
President – Ken Costa
Secretary – Antonio Garanzuay
Parliamentarian – Conrad Krueger
Area Rep 1 – Pedro Morales
Area Rep 3 – Ernie Heard
Area Rep 5 – Patrick Hutzler
Area Rep 6 – Al Steele
Voting proceeded with vote counts being conducted by two members.
Upon completion of voting, the meeting was brought back to order. Parliamentarian reviewed the ground rules for the conduct of the meeting.
Voting results were presented by Debi Segovia and Michelle Papp. The following members were voted into their new positions and will take office January 1, 2024:
President: Andi Kelly
Secretary: Alena Berlanga
Parliamentarian: Conrad Krueger
Area Rep 1: Glen Mabe
Area Rep 3: Ed Matheaus
Area Rep 5: Mandee Henk
Area Rep 6: Terry LaBreck
The following Board members that were not up for election will remain on the newly elected Board for 2024:
Vice President – Tom Segura
Treasurer – John Turner
Area Rep 2 – Leonard Ruiz
Area Rep 4 – Rex Minard
Randy Davis, our official webmaster, requested help from Michelle Papp in updating the website. She agreed to do so.
Some members recommended that the address of the lot be eliminated from ballot in the future. The new board will address this.
A member requested a breakdown of the $7,240 in legal costs incurred. John Turner, Treasurer, provided the following – 2 deed restriction violations, defending a lawsuit against the HOA, and questions for the attorney from the president.
A member, Lynn Wiede, requested a copy of the SRHOA financial statement which John Turner, Treasurer, agreed to provide.
Discussion ensued on the possibility of eliminating the SRHOA website and replacing it with a social media app. Newly appointed board members stated that this possibility would be addressed.
There being no further business, the meeting was adjourned.